Dokumenty - Kancelaria Notarialna Gdynia

Wymagane Dokumenty

In order for a notarial procedure to be carried out effectively, it is necessary to prepare the relevant documents and personal details. Below you will find a detailed list of the required documents for each type of case.

Marital property agreement (prenuptial agreement)

Abridged copy of the marriage certificate

Spouses’ personal details:
– first names and surname–
parents’ first
names– date of
birth– PESEL
number– residential
address– series, number and expiry date of identity card or passport

Land Registry numbers for:
– land–
residential and commercial
premises– cooperative ownership rights to premises for which Land Registry records are maintained and which were subject to joint ownership

Sale of property (plot of land, house, premises)

Personal details of all parties to the contract (seller, buyer):
– first names and surname–
parents’ first
names– date of birth
– PESEL
number– residential
address– series, number and expiry date of identity card or passport–
marital status (if married – whether there is joint ownership of property)
– for foreign nationals – passport number, residence card, NIP

Documents relating to the property:
– land register
number– proof of acquisition (e.g. notarial deed, inheritance order, deed of gift)
– certificate confirming that no one is registered as residing at the property (from the town/municipal council)
– certificate confirming no arrears in perpetual usufruct charges (if applicable)
– certificate confirming the plot’s designated use in the local spatial development plan (MPZP) or a decision on development conditions (if applicable)
– extract and map extract from the land register (for plots)
– certificate confirming there are no outstanding payments to a housing cooperative or residents’ association (for flats)
– documents confirming payment or arrangements regarding the settlement of the purchase price–
consent of the spouse (where applicable, if the property forms part of the joint estate)

Donation of property

Personal details of the donor and the donee:
(as above: first names, surname, parents’ names, PESEL number, address, identity document, marital status)

Documents relating to the property:
– land and
mortgage register number– title deed (notarial deed, inheritance order, etc.)
– certificate confirming no persons are registered at the property–
certificate of land-use designation in the Local Spatial Development Plan (if applicable)
– certificate confirming no outstanding charges–
extract and map extract from the land register (for a plot of land)
– spouse’s consent (if the donation is from joint property)
– tax exemption declaration (if between immediate family members – form SD-Z2)
– information on any established easements (e.g. the donor’s right of lifetime residence)

Notarial will

Personal details of the testator (the person drawing up the will):
– first names and surname–
parents’ first
names– date of
birth– PESEL
number– residential
address– series, number and expiry date of identity card or passport–
marital status

Additional details and documents:
– details of the persons to be named in the will (if known: first names, surnames, PESEL numbers, addresses)
– in the case of a specific bequest:
– the land registry number of the property
– a document confirming ownership or co-ownership (e.g. a notarial deed)
– information on any disinheritance or omission of statutory heirs –
details of ordinary bequests (e.g. transfer of movable property, sums of money)
– intention to appoint an executor or administrator of the estate (if planned)

Notarial certification of inheritance

Personal details of all heirs:
– first names and surname–
parents’ first
names– date of
birth– PESEL
number– residential
address– series, number and expiry date of identity card or passport–
marital status

Documents required:
– the
testator’s death certificate– the will (if any)
– civil status records of the heirs (birth, marriage and death certificates – where applicable)
– documents confirming the testator’s acquisition of the estate (notarial deeds, court orders)
– land registry numbers of the properties forming part of the
estate– certificates from the tax office confirming settlement of or exemption from inheritance tax (if previously declared)
– details of the testator’s last place of residence

Notarised power of attorney

Personal details of the principal (the person granting the power of attorney):
– first names and surname–
parents’ first
names– date of birth–
PESEL
number– residential
address– series, number and expiry date of identity card or passport–
marital status

Details of the attorney-in-fact:
– first names and surname–
PESEL
number– residential
address– identity document number (if known)

Information required to draw up the deed:
– scope of the power of attorney (e.g. sale of a specific property, representation before public authorities, collection of documents, handling of inheritance matters)
– land register number (if the power of attorney relates to a specific property)
– details of the subject matter of the power of attorney (description of the property, value, matter)

Property development agreement / preliminary property sale agreement

Personal details of the parties (developer and purchaser / seller and buyer):
– first names and surname
– parents’ first
names – date of birth
–
PESEL number – residential address
– series, number and expiry date of identity card or passport
– marital status
– for the developer: company details, KRS number, REGON number, NIP number, representative’s details

Documents required:
– extract from the register of premises (for separate premises)
– information prospectus (for development agreements)
– extract from the land and
mortgage register– building
permit– extract and map from the land register
– project documentation (premises plan, payment schedule)
– escrow
account number– project status (stage of construction, planned date of transfer of ownership)

Setting up a limited liability company (sp. z o.o.)

Shareholders’ personal details:
– first names and surname–
parents’
first names– date of
birth– PESEL
number– residential
address– identity
document– marital status

Company details:
– proposed company name–
registered office
address– business activity (PKD)
– amount of share capital and number of shares–
value of one share–
method of capital contribution (cash / in-kind contribution)
– composition of governing bodies (management board, and, where applicable, supervisory board)
– method of representation (e.g. by the chairperson acting alone)
– details of management board members

Additionally – in the case of non-cash contributions:
– description of the subject of the contribution–
documents confirming legal title (e.g. land and mortgage register entry for the property, agreement on the transfer of rights)
– valuation of the contribution (if applicable)

Division of joint property

Personal details of former spouses:
– first names and surname–
parents’ first
names– date of
birth– PESEL
number– residential
address– identity document

Documents required:
– a copy of the marriage certificate–
a final divorce or separation
decree– a list of assets subject to division, together with their value (properties, plots of land, bank accounts, vehicles, etc.)
– documents confirming the acquisition of assets (e.g. notarial deeds, invoices, registration certificates)
– land registry numbers for properties–
certificates confirming no outstanding debts to housing cooperatives or local authorities (if applicable)

Separation of property

Spouses’ personal details:
– first names and surname–
parents’ first
names– date of
birth– PESEL
number– residential
address– identity document

Documents required:
– abridged copy of the marriage certificate–
land registry numbers for assets forming part of the joint estate (if known)
– information on whether the separation of property is to take effect from the date of the deed or with retroactive effect–
if necessary: documentation of assets (e.g. notarial deeds, valuations)

Notarial settlement (out-of-court)

Personal details of the parties to the settlement:
(as above – full personal details + identity documents)

Documents and information:
– description of the facts (what the dispute or claim relates to)
– documents supporting the claims (e.g. contracts, invoices, emails, letters)
– proposed solutions and terms of the
settlement– details regarding repayments / schedule / contractual
penalties– information on submission to enforcement (Article 777 of the Code of Civil Procedure) – if applicable

Acceptance or renunciation of an inheritance

Personal details of the person making the declaration:
– first names and surname–
parents’ first
names– date of birth–
PESEL
number– residential
address– identity document

Documents required:
– the testator’s death
certificate– any will–
copies of the heirs’
civil status records– information on whether a declaration has already been made before another notary or court

Notarial deposit (safekeeping of money or documents)

Details of the depositor and the beneficiary of the deposit:
– first names and surname–
PESEL
number– identity
document– address

Documents and information:
– the subject of safekeeping (document, cash, security)
– the terms and conditions for the release of the deposit (to whom, under what circumstances)
– in the case of cash safekeeping – bank transfer details, source of funds–
in the case of documents – a description of the contents and the purpose of safekeeping

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